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SharePoint for End Users > Posts > I’ll take Categories for 100: Categories in SharePoint Blogs
I’ll take Categories for 100: Categories in SharePoint Blogs

Categories help readers to zero in on the subjects they want to browse in a blog. For example, some categories in this blog are Business Intelligence, Design, and Search.

Blog Categories

If you want to categorize your blog posts, or create and manage categories, this post will get you started.

If you have permission to contribute to a blog, you can apply existing categories to posts you create. If you are a site designer or owner, you can also create and delete categories.

Adding an existing category, or multiple categories, when you create a blog post is fairly simple. This process assumes that your blog owner or designer has already created the category you want to use. Later in this post, I’ll explain how to get new categories added.

Here’s how to add an existing category to a blog post:

1.       When you are creating a blog post, scroll to the Category section.

2.       Select the category you want, and then click Add. You can hold down the CONTROL key or repeat the process to add multiple categories.

                        Adding Blog Categories

3.       To change or add categories later, edit the post, and use the same process.

If you are using another program to author your post, you may have a different way to add a category. For example, Microsoft Office Word 2007 provides an Insert Category button Insert Category Button  in its blog template.

If you are just setting up a blog, you may see only placeholder categories, such as Category 1, Category 2, and so on. If this is the case, someone with permission to create or design a blog site will need to add the categories you want to use.

To add or manage categories, the process is also fairly simple, although it may not be easy to discover at first. The categories are stored in the Categories list on your blog site, and adding and managing categories works like any other list.

On the home page of your blog, if you have the necessary permissions (usually the site owner or site designer permission level), you should see an Admin Links section. If you don’t, then you may need to check your permission level with the person who owns the blog, or ask someone else to take care of this for you.

Here’s how to create categories:

1.       Under Admin Links, click All content.

2.       Under Lists, click Categories.

3.       Click New, type the name of the category that you want, and then click OK.

4.       Repeat the steps for as many categories as you need.

To edit or delete a category, such as the placeholder Category 1, use a similar process to open the category list. Then, click the Edit button Edit Button next to the category name, and then edit the text or click Delete Item.

A final word of advice is to use some constraint with the number of categories, so that users don’t have to surf through too many of them. Also, if you have a blog roll or other lists below Categories, you don’t want to push them too far down on the page. Your mileage may vary, though, based on the number and diversity of subjects that your blog covers.

Thanks!

Toni
SharePoint End User Content Team

 

Comments

Limits to categories?

I've run into problems having too many categories in a blog - once I have too many, I'm no longer able to post new posts in the blog. Do you have any guidelines on the number of categories/ number of posts / size of posts allowed?
at 10/22/2008 3:33 PM

Big gotcha for categories

Once you have more than 10 posts in a category, paging does not work. Try it on Productivity category in this blog. Try and get the 2nd ten posts and you'll see "There are no posts in this category"
If anyone has a fix, I'd love to hear it
at 11/4/2008 9:24 AM

Researching category limits

I am researching issues with category limitations. I will post additional information when I have more details. Thanks,
 
Toni
at 11/4/2008 5:19 PM

Blog categories limitation

The product team is aware of the blog categories limitation and is looking into it.
 
The SharePoint Solutions Blog describes a potential workaround. The solution has not been officially tested by the Microsoft product team, but if you have Microsoft SharePoint Designer, you might want to investigate the potential solution further.
 
If we learn additional information, we will update this post.
 
Toni
Toni Saddler-French at 11/24/2008 4:44 PM

Blog categories limitation

Has there been any solution found for this issue?
at 4/6/2009 2:44 PM

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