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SharePoint for End Users > Categories
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11/20/2009
One of the benefits of working at Microsoft is that we get to eat our own dogfood. That may sound gross, but it means we get to play with cutting edge features on new products such as SharePoint Server 2010 (and fix anything that's broken).
If you haven’t heard the buzz from the SharePoint Conference or this week’s PDC about the new search features in SharePoint Server 2010, take a look at this 30 minute webcast by SharePoint MVP John Ross. John does a great job of covering a wide variety of the new search features available in SharePoint.
My favorite feature of the new search results page is the refinement panel. After you’ve searched for a document or a person, the refinement panel shows you the categories (or metatdata) for the first 50 items in the results list. You can easily change how the results display by clicking the links in the panel.
For example, click on the name of an author to bubble up all documents written by or containing the author’s name. Or, click the name of a site to display all of the documents on that site that contain the keywords in your query.
Another way to use the refinement panel is to click on the type of document you want.
If the results contain Word documents, presentations, and Web sites, and you’re looking for a Microsoft Word document, just click the link for Word. That puts only Word documents in the top 50 results.
There are a lot of other new search features -- several of which occur behind the scenes -- and all of which make SharePoint 2010 really cool to use. Now that the public beta is available, we look forward to hearing about how you guys like our dogfood!
...Renée
SharePoint End-User Content Team 11/13/2009
The other day, a colleague of mine showed me a useful "SharePoint 2007 Permissions Matrix" on Mark Arend's MSDN blog. Mark's workbook helps show how permissions, permission levels, and groups relate and how they affect security trimming of Site Actions and Site Settings.
Now, I have to admit that I haven't taken the time to thoroughly verify all of the information in there, but I did scan both tabs and it looks like a good reference to get your mind around how things work or at least a useful starting point.
After agreeing to the download terms on the code gallery (code.msdn.microsoft.com), you can download the Excel workbook that contains the matrix. Here's the link:
Curl up around the fire with that this weekend and enjoy.
Matt Evans
SharePoint End-User Content Team 11/6/2009
We've been kinda quiet on the blog since the flurry of activity during the SharePoint Conference, and while we worked on some content deadlines around the office.
We'll try to make up for that in the coming weeks. Until then, I have two articles to share with you, both thought-provoking, but for different reasons.
You got to know when to hold 'em, know when to fold 'em when it comes to deciding how and when to customize your SharePoint sites. Those are wise words from Lori Gowin, a SharePoint administrator who knows. My favorite part is her description of a common pitfall of out-of-the-box customization. "Despite how many times you repeat 'don’t click the X, that only closes the web part, it does not delete it from your page,' users will still do this," she says. Check it out.
On the more lighthearted side, Speed dating with SharePoint 2010 gives an account of a social computing presentation given by Christian Finn and Alina Fu at the Enterprise 2.0 conference this week in San Francisco. Sounds like fun. Wish I were there to see that.
That's all for now. See you next week.
Matt Evans
SharePoint End-User Content Team 10/16/2009
Hello World of SharePoint! Less than one week until the conference we have all been waiting for. Or perhaps it’s more the venue we are all excited about? Either way, it’s almost here.
For many of you who are anxious to hear about the features of the upcoming SharePoint 2010, like myself, this will be an event filled with much anticipated information. During the course of the conference, I will be blogging posts throughout the day live. So in case you miss a session that I happen to be attending or are unable to make the conference in-person, here is your opportunity. Expect to see at least 2-3 posts from me each day, along with a few follow-up posts.
If you are at the conference, feel free to say hi! Until then…
Sandra Tersteeg Technology Business Consultant Allyis Inc., www.allyis.com 10/9/2009
Hello all,
SharePoint Conference 2009 starts in just over a week, on October 19. At the conference, details of the SharePoint 2010 products will be announced publicly.
Until then, here are three “sneak peek” videos of some of the new features in SharePoint 2010.
The below images are links to the downloadable .wmv files. You can find the online versions here:
http://sharepoint.microsoft.com/2010/Sneak_Peek/Pages/default.aspx
Here's a general overview of SharePoint 2010 by Tom Rizzo of the SharePoint team.

If you’re an IT professional, Richard Riley highlights some of the new features for you in SharePoint 2010.

And finally, Paul Andrew highlights some of the new features of interest to professional developers.

Stay tuned to this blog for the week October 19–22. We’ll have live coverage of the conference sessions by a couple of attendees.
— End-User SharePoint Team
10/2/2009
I like workflows, and I like using SharePoint Designer to design workflows. As a non-developer, I love the rules-based approach and thinking through problems and how they might be solved with workflows.
If you spend much time in the Workflow Designer in SPD, you’ll inevitably have the experience of coming tantalizingly close to a solving a problem, only to run into some unforeseen hurdle in the home stretch. You’re convinced there’s a way to make the workflow do what you want – perhaps someone else has already run into this particular problem and come up with a clever solution.
This is when it’s extraordinarily helpful to be able to reach out to an entire community of SharePoint experts and ask a question.

The SharePoint forums on Microsoft.com are an invaluable resource:
http://social.msdn.microsoft.com/Forums/en-US/category/sharepoint
http://social.technet.microsoft.com/Forums/en-US/category/sharepoint

There are 17 different forums related to SharePoint – whether you’re working with workflows or BI or the Business Data Catalog, there are SharePoint MVPs, community experts, developers and IT pros, and end users who are asking & answering questions about how to get things done with SharePoint.

You can sign in by using a Windows Live ID. Ask a question or reply to someone else, and you can choose to be automatically alerted via e-mail when someone responds to the thread.

As you can see from these numbers, the SharePoint forums are very active.

So the next time you’re facing what seems like an insoluble problem, remember, you're not alone -- reach out and ask the SharePoint community. And while you’re there, see if you can’t pay it forward by answering a question or two yourself.
Cheers~
9/25/2009
If you work with SharePoint Publishing sites, you might be interested in the "Real World Branding with SharePoint Server 2007 Publishing Sites" series written by Randy Drisgill and Andrew Connell.
The first part covers how to plan for branding, and the second addresses how to how to deploy branding. Although the papers cover some advanced topics, you might find the planning information helpful in the first part, regardless of your experience level. And if you like hands-on technical details, you might like the detailed discussion of CSS and master pages in the second part.
I hope you find these papers to be helpful. Cheers,
Toni
SharePoint Content Team 9/18/2009
Check out the Microsoft Case Studies site if you want to see how people are using Sharepoint in a specific industry or to address a specific need.
On the site, you can find background on how a variety of organizations are using SharePoint, ranging from universities to insurance companies to golf-club makers.
Case studies address different scenarios and feature sets, such as collaboration, document management, business intelligence, and search. Many case studies contain downloadable documents, and some contain videos, such as this Library of Congress Case Study. To launch the video player, click Play Video in the upper right corner of the page.
The Case Studies home page provides different ways to browse studies, but you can find additional options by clicking More Search Options.
You can then choose the product or technology, industry, file and/or media type, organization size, country, and other options, and then click Search.
I hope you find the case studies to be helpful. Cheers,
Toni
SharePoint Content Team 9/11/2009Wrangling content throughout its lifecycle can be a major challenge. It's human nature that people and groups might use slightly different terms or systems to work with files, which could lead to complexity or chaos over time.
Planning how to organize content can make it easier for users to find and work with it. If you are storing records electronically, your organization may need to set policies and establish guidelines.
The following two presentations are downloadable - on the pages that appear, click the "zipped" folder icon  on the left to start the download.
We hope you find these resources to be helpful. Cheers,
Toni
SharePoint End User Content Team
7/31/2009
If your organization is planning to use SharePoint Server, or wants to use it more effectively, you might be interested in this set of "SharePoint 101" videos.
Dux Raymond Sy was among the speakers at SharePoint Saturday in Baltimore recently. His session maxed out just minutes after registration opened, but he's making his presentation available in multiple parts, which are listed below.
If you're planning to roll out SharePoint to your end users, it's important to understand your organization's needs, such as information management, and how SharePoint can help.
If you're an end user, it helps to understand SharePoint basics, so you can use SharePoint more effectively.
Links to all six parts are now available:
SharePoint 101 - Part 3 - Libraries, custom columns (sometimes called fields or metadata), and adding content to libraries are covered here.
SharePoint 101 - Part 4 - Emulating "network share" navigation without folders and permissions are covered in this part.
SharePoint 101 - Part 5 - Document management, collaboration tools (such as wikis and discussion boards), and Web Parts for reporting are included in this part.
SharePoint 101 - Part 6 - Project management dashboards, site templates, and strategies for SharePoint adoption within an organization are covered in this part.
If you'd like to learn more about the free "SharePoint Saturday" program, or see if an event is coming to your area, check out the SharePoint Saturday site.
I hope you find the recordings helpful. Cheers,
Toni
SharePoint Content Team
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