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New Search features in SharePoint 2010: Friday Cool Content
One of the benefits of working at Microsoft is that we get to eat our own dogfood. That may sound gross, but it means we get to play with cutting edge features on new products such as SharePoint Server 2010 (and fix anything that's broken).
 
If you haven’t heard the buzz from the SharePoint Conference or this week’s PDC about the new search features in SharePoint Server 2010, take a look at this 30 minute webcast by SharePoint MVP John Ross. John does a great job of covering a wide variety of the new search features available in SharePoint.
 
My favorite feature of the new search results page is the refinement panel. After you’ve searched for a document or a person, the refinement panel shows you the categories (or metatdata) for the first 50 items in the results list. You can easily change how the results display by clicking the links in the panel.
 
For example, click on the name of an author to bubble up all documents written by or containing the author’s name. Or, click the name of a site to display all of the documents on that site that contain the keywords in your query.
Refinement panel site options
 
Another way to use the refinement panel is to click on the type of document you want.
Refinement panel results options
If the results contain Word documents, presentations, and Web sites, and you’re looking for a Microsoft Word document, just click the link for Word. That puts only Word documents in the top 50 results.
 
For a demo of how the refinement panel works, watch Evan Richman's Enterprise search video from our October 30 GTP post.
 

There are a lot of other new search features -- several of which occur behind the scenes --  and all of which make SharePoint 2010 really cool to use. Now that the public beta is available, we look forward to hearing about how you guys like our dogfood!

...Renée

SharePoint End-User Content Team

Mark Arend's SharePoint 2007 Permissions Matrix - Friday the 13th Cool Content
The other day, a colleague of mine showed me a useful "SharePoint 2007 Permissions Matrix" on Mark Arend's MSDN blog.  Mark's workbook helps show how permissions, permission levels, and groups relate and how they affect security trimming of Site Actions and Site Settings.
 
Now, I have to admit that I haven't taken the time to thoroughly verify all of the information in there, but I did scan both tabs and it looks like a good reference to get your mind around how things work or at least a useful starting point. 
 
After agreeing to the download terms on the code gallery (code.msdn.microsoft.com), you can download the Excel workbook that contains the matrix. Here's the link:
 
 
Curl up around the fire with that this weekend and enjoy.
 
If that's not enough detail for your permissions party, check out the Roadmap for giving users access to SharePoint Server 2007 sites and site content or Watch this: give a user access to a SharePoint site. Or choose from a number of other links on the Managing security and permissions page on Office Online. 
 
 
Matt Evans
SharePoint End-User Content Team
Speed dating and gambling on an otherwise quiet week - Friday Cool Content
We've been kinda quiet on the blog since the flurry of activity during the SharePoint Conference, and while we worked on some content deadlines around the office.
 
We'll try to make up for that in the coming weeks. Until then, I have two articles to share with you, both thought-provoking, but for different reasons.
 
You got to know when to hold 'em, know when to fold 'em when it comes to deciding how and when to customize your SharePoint sites. Those are wise words from Lori Gowin, a SharePoint administrator who knows. My favorite part is her description of a common pitfall of out-of-the-box customization. "Despite how many times you repeat 'don’t click the X, that only closes the web part, it does not delete it from your page,' users will still do this," she says. Check it out.
 
On the more lighthearted side, Speed dating with SharePoint 2010 gives an account of a social computing presentation given by Christian Finn and Alina Fu at the Enterprise 2.0 conference this week in San Francisco. Sounds like fun. Wish I were there to see that.
 
That's all for now. See you next week.
 
Matt Evans
SharePoint End-User Content Team
Friday's Cool Content: SharePoint Conference 2009 – Live Blogging

 

Hello World of SharePoint! Less than one week until the conference we have all been waiting for. Or perhaps it’s more the venue we are all excited about? Either way, it’s almost here.

For many of you who are anxious to hear about the features of the upcoming SharePoint 2010, like myself, this will be an event filled with much anticipated information. During the course of the conference, I will be blogging posts throughout the day live. So in case you miss a session that I happen to be attending or are unable to make the conference in-person, here is your opportunity. Expect to see at least 2-3 posts from me each day, along with a few follow-up posts.

If you are at the conference, feel free to say hi! Until then…

Sandra Tersteeg
Technology Business Consultant
Allyis Inc.,  www.allyis.com

Friday's Cool Content: Video Overviews of SharePoint 2010

Hello all,

SharePoint Conference 2009 starts in just over a week, on October 19. At the conference, details of the SharePoint 2010 products will be announced publicly.

Until then, here are three “sneak peek” videos of some of the new features in SharePoint 2010.

The below images are links to the downloadable .wmv files. You can find the online versions here:

http://sharepoint.microsoft.com/2010/Sneak_Peek/Pages/default.aspx

Here's a general overview of SharePoint 2010 by Tom Rizzo of the SharePoint team.

If you’re an IT professional, Richard Riley highlights some of the new features for you in SharePoint 2010.

And finally, Paul Andrew highlights some of the new features of interest to professional developers.

Stay tuned to this blog for the week October 19­–22. We’ll have live coverage of the conference sessions by a couple of attendees.

— End-User SharePoint Team

 

Get answers to your questions from the SharePoint community

I like workflows, and I like using SharePoint Designer to design workflows. As a non-developer, I love the rules-based approach and thinking through problems and how they might be solved with workflows.

If you spend much time in the Workflow Designer in SPD, you’ll inevitably have the experience of coming tantalizingly close to a solving a problem, only to run into some unforeseen hurdle in the home stretch. You’re convinced there’s a way to make the workflow do what you want – perhaps someone else has already run into this particular problem and come up with a clever solution.

This is when it’s extraordinarily helpful to be able to reach out to an entire community of SharePoint experts and ask a question.

The SharePoint forums on Microsoft.com are an invaluable resource:

http://social.msdn.microsoft.com/Forums/en-US/category/sharepoint

http://social.technet.microsoft.com/Forums/en-US/category/sharepoint

There are 17 different forums related to SharePoint – whether you’re working with workflows or BI or the Business Data Catalog, there are SharePoint MVPs, community experts, developers and IT pros, and end users who are asking & answering questions about how to get things done with SharePoint.

You can sign in by using a Windows Live ID. Ask a question or reply to someone else, and you can choose to be automatically alerted via e-mail when someone responds to the thread.

As you can see from these numbers, the SharePoint forums are very active.

So the next time you’re facing what seems like an insoluble problem, remember, you're not alone -- reach out and ask the SharePoint community. And while you’re there, see if you can’t pay it forward by answering a question or two yourself.

Cheers~

 

Cool Content Friday - Real World Branding with SharePoint Server 2007 Publishing Sites
If you work with SharePoint Publishing sites, you might be interested in the "Real World Branding with SharePoint Server 2007 Publishing Sites" series written by Randy Drisgill and Andrew Connell.
 
The first part covers how to plan for branding, and the second addresses how to how to deploy branding. Although the papers cover some advanced topics, you might find the planning information helpful in the first part, regardless of your experience level. And if you like hands-on technical details, you might like the detailed discussion of CSS and master pages in the second part.
 
 
I hope you find these papers to be helpful. Cheers,
 
Toni
SharePoint Content Team
Cool Content Friday - SharePoint Case Studies
Check out the Microsoft Case Studies site if you want to see how people are using Sharepoint in a specific industry or to address a specific need.
 
Microsoft Case Studies
 
On the site, you can find background on how a variety of organizations are using SharePoint, ranging from universities to insurance companies to golf-club makers.
 
Case studies address different scenarios and feature sets, such as collaboration, document management, business intelligence, and search. Many case studies contain downloadable documents, and some contain videos, such as this Library of Congress Case Study. To launch the video player, click Play Video in the upper right corner of the page.
 
Library of Congress Video Case Study
 
The Case Studies home page provides different ways to browse studies, but you can find additional options by clicking More Search Options.
 
More Search Options
 
You can then choose the product or technology, industry, file and/or media type, organization size, country, and other options, and then click Search.
 
Browsing Case Studies
 
I hope you find the case studies to be helpful. Cheers,
 
Toni
SharePoint Content Team
Cool Content Friday - Resources for wrangling SharePoint content
Wrangling content throughout its lifecycle can be a major challenge. It's human nature that people and groups might use slightly different terms or systems to work with files, which could lead to complexity or chaos over time.
 
Planning how to organize content can make it easier for users to find and work with it. If you are storing records electronically, your organization may need to set policies and establish guidelines.
 
SharePoint MVP Zlatan Dzinic recently covered these topics in presentations at the SharePoint Best Practices Conference, and he has shared his insights in this post. He has also shared his slides.
 
The following two presentations are downloadable - on the pages that appear, click the "zipped" folder icon Zip Folderon the left to start the download.
 
 
We hope you find these resources to be helpful. Cheers,
 
Toni
SharePoint End User Content Team
 
Friday Cool Content - SharePoint 101 recordings
If your organization is planning to use SharePoint Server, or wants to use it more effectively, you might be interested in this set of "SharePoint 101" videos.
 
Dux Raymond Sy was among the speakers at SharePoint Saturday in Baltimore recently. His session maxed out just minutes after registration opened, but he's making his presentation available in multiple parts, which are listed below.
 
If you're planning to roll out SharePoint to your end users, it's important to understand your organization's needs, such as information management, and how SharePoint can help.
 
If you're an end user, it helps to understand SharePoint basics, so you can use SharePoint more effectively.
 
Links to all six parts are now available:
 
SharePoint 101 - Part 1 - Information management and SharePoint basics are included in this part.
 
SharePoint 101 - Part 2 - Navigation and lists are addressed in this part.
 
SharePoint 101 - Part 3 - Libraries, custom columns (sometimes called fields or metadata), and adding content to libraries are covered here.
 
SharePoint 101 - Part 4 - Emulating "network share" navigation without folders and permissions are covered in this part.
 
SharePoint 101 - Part 5 - Document management, collaboration tools (such as wikis and discussion boards), and Web Parts for reporting are included in this part.
 
SharePoint 101 - Part 6 - Project management dashboards, site templates, and strategies for SharePoint adoption within an organization are covered in this part. 
 
For more information on getting started, see the Roadmap to using SharePoint Server 2007 and online SharePoint Server training.
 
If you'd like to learn more about the free "SharePoint Saturday" program, or see if an event is coming to your area, check out the SharePoint Saturday site.
 
I hope you find the recordings helpful. Cheers,
 
Toni
SharePoint Content Team
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